Mandatory and recommended fields for sharing data with GGBN

Introduction

ABCD and ABCDDNA contain hundreds of elements. Some are mandatory. Further information about ABCDDNA and a complete Mapping example can be found here in the Wiki. The curator of the DNA Bank has to define the Metadata of the DNA Bank data first.

We have to differ between elements that are required to build a valid xml file, elements that are required for the DNA Bank Network, and further elements that are not essential. The following table contains only those elements required for providing your DNA data via the web portal of the DNA Bank Network.

Red labelling means required for building a valid xml file.
Asterisk (*) means mandatory for the DNA Bank Network.

All metadata information should be in English! Please map a many fields as possible, the better your data in GBIF and the DNA Bank Network the better for other scientists and at the end for yourself!

Metadata of your DNA bank

Group	Element	Remarks	Example
ContentContact	*Address	Complete Address of the responsible person	Botanic Garden and Botanical Museum Berlin-Dahlem, Freie Universität Berlin, Koenigin-Luise-Str. 6-8, 14195 Berlin, Germany
ContentContact	*Email	valid email address; will be used by the web portal for sending you annotations etc.	please use @ instead of masquerades like "[at]"
ContentContact	*Name	Person, person team responsible for curation of your DNA Bank	Dr. Birgit Gemeinholzer
Description/Representation	*Details	Short text to describe the focus and number of samples in your DNA collection. It must include the following phrase: The DNA bank is part of the DNA Bank Network which was established in spring 2007. The network was initiated by GBIF Germany and provides a technically optimized DNA collection service facility for all biological research accessible via one central web portal. The network promotes deposition of well documented reference DNA samples after project completion or data publication from scientists of other universities and institutions.	The DNA bank of the Botanic Garden and Botanical Museum Berlin-Dahlem holds currently a collection of 8200 plant DNA and tissue samples growing constantly. Its core collection focuses on the flora of the Berlin and Brandenburg but it also preserves DNA from the Alps, the Mediterranean and the Altai Mountains.
Description/Representation	*@language	language of description	should be "en" as literal
Description/Representation	*Title	Short title that describes your DNA collection	DNA Bank of the Herbarium Berolinense
IPRStatements/Citation	*Text		Droege, G., Zetzsche, H. & Gemeinholzer, B. (Ed.) 2008 - (continuously updated): DNA samples of the DNA bank at the BGBM (Botanic Garden and Botanical Museum Berlin-Dahlem).
IPRStatements/Citation	*@language	language of citation	should be "en" as literal
IPRStatements/Copyright	*Text		The copyright for any material created by the DNA bank of the BGBM is reserved. The duplication or use of information and data such as texts or images is only permitted with the indication of the source or with prior approval by the BGBM.
IPRStatements/Copyright	*@language	language of copyright	should be "en" as literal
IPRStatements/TermsOfUse	*Text		The use of the data is allowed only for non-profit scientific use and for non-profit nature conservation purpose. The data bases or part of it may only be used or copied by the written permission from the legal owner.
IPRStatements/TermsOfUse	@language	language of the terms of use	should be "en" as literal
	IconURI	*complete url path to the logo of your institution
Owner	*Address	Complete Address of the institution that owns the DNA bank samples and data
Owner/Representation	*Text	name of your institution	Botanic Garden an Botanical Museum Berlin-Dahlem (Freie Universität Berlin)
Owner	*URL	path to website of your institution	http://www.bgbm.org
RevisionData	DateModified	date of last modification of your data
TechnicalContact	*Address	Complete Address of the responsible person	Botanic Garden and Botanical Museum Berlin-Dahlem, Freie Universität Berlin, Koenigin-Luise-Str. 6-8, 14195 Berlin, Germany
TechnichalContact	*Email	valid email address; will be used by the web portal for sending you annotations etc.	please use @ instead of masquerades like "[at]"
TechnicalContact	*Name	Person, person team responsible for technical issues of your database	Gabriele Droege
	*RecordBasis	this value must be part of the ABCD vocabulary	must be "OtherSpecimen"
	*SourceID	short description of relevant collection	should be "DNA Bank"
	*SourceInstitutionID	short name/abbreviation of relevant institution	BGBM

Related Specimen Data

The voucher identifier

All specimen voucher information must be available via a GBIF compliant database! Both DiGIR and BioCASe specimen providers are possibe!

Group	Element	Remarks	Example
Associations/UnitAssociation	*AssociatedUnitID	the UnitID or CatalogueNumber used for GBIF	e.g. the barcode number of your specimens
Associations/UnitAssociation	*AssociatedUnitSourceInstitutionID	the SourceInstitutionID or InstitutionCode used for GBIF	e.g. the acronym of your institution
Associations/UnitAssociation	*AssociatedUnitSourceID	the SourceID or CollectionCode used for GBIF	e.g. the name of the collection where the specimen belongs to, e.g. "Birds"
Associations/UnitAssociation	*AssociationType	the Relation between the DNA and the voucher	e.g. "DNA and voucher from same individual"
Associations/UnitAssociation	*Comment	the wrapper url of the voucher record	e.g. "http://nhb-acsmith2.si.edu/emuwebvzbirdsweb/webservices/digir.php"

Gathering and Identification of the voucher

Group	Element	Remarks	Example
	*CollectorsFieldNumber	the number the collector gave to the specimen in the field, often used in Botany but not in Zoology; map it if you have content	e.g. 765/10
Gathering/Agents/GatheringAgent	*FullName	the Collector or Collector Team	e.g. Scholz & Sipman
Gathering/Altitude	*LowerValue	if you have both the lower and upper value in different columns map both field, if not map LowerValue only	e.g. 100
Gathering/Altitude	*UpperValue		e.g. 200
Gathering/Altitude	*Unit		e.g. m